From the goods you sell to the computers you use every day, everything used within your company is an asset. Keeping track of the tools and equipment that are crucial to the operation of your company or enterprise allows you to know exactly what you have in stock and plan for the future.
This includes identifying when vital company tools and devices are in need of a replacement or updating. Understanding your resources is half the battle. Especially if you have a lot of stock or items to keep track of, mobile inventory management makes maintaining your inventory simple, clean, and easy. In the past, inventory management might have been handled by a team of people checking and counting, recording their findings, and eventually entering them into a system.
Due to the time lag between capturing the information and having it entered into a central system, this presents numerous opportunities for errors to occur and does not provide a true picture of what is happening at any one time regarding your company’s devices.
What is Inventory Management for Mobile Devices (and Other Equipment)?
Management of the company’s entire device information in a centralized database is best known as mobile device inventory management or MDM for short. You may find device information including serial numbers, operating systems, and models in this inventory.
Additionally, you should be able to see information about the battery life, RAM usage, CPU speed, policy compliance, and program usage on your mobile devices by using this database. The management of mobile device inventories contributes to device standardization by ensuring that every employee has the tools necessary for their jobs.
Business operations will run more smoothly and in accordance with information security regulations if you maintain track of your mobile devices. It may be advantageous to outsource device inventory management to a managed IT support provider such as Hybr1d in order to get the most out of this procedure. With this strategy, you can make sure that all of your organization’s devices are monitored, updated, and patched as necessary without burdening your internal resources.
Why Your Device Management Policy Needs a Mobile Inventory ASAP
The technology utilized by your company should be considered a significant asset, and as such, it calls for cautious management. There are several benefits to having complete visibility of this asset inventory as part of your device management policy, especially in terms of cybersecurity.
Small firms should put in place procedures for monitoring all employee devices, including those that are owned by the company and those that employees may use on a daily basis while carrying out their duties for the company. A strong bring your own device (BYOD) policy must be in place to safeguard the security of company data accessible from employees’ personal devices given the nature of today’s hybrid work environment.
The Advantage of Device Inventory Management
The ability to geo-locate your devices is one of the most significant advantages of device inventory management. You’ll be sure to always be aware of your devices’ location, battery life, and other details.
Suppose a client leaves your store with an active wifi connection. Your device might unknowingly join someone else’s network if someone approaches them and offers them a free wifi connection in exchange for their email address and other contact details. This could result in data breaches and phishing schemes that take private data like passwords or credit card details.
To safeguard your data and keep clients safe, you must be able to promptly recognize when this occurs and take appropriate action. Management of device inventories is crucial for avoiding these kinds of security concerns.
How to Get Started
A device inventory can be conducted in a variety of ways. If you want to go a step further, you can record the serial numbers for each device in addition to the make and model of each one. This will make it easier for you to manage your assets. We advise maintaining all records in an Excel spreadsheet. Include a column for the device’s make, model, serial number, location, and other pertinent details (such as whether it is locked).
You can also check out these 8 Effective Tips to Manage Your Device Inventory.
Another option would be using a platform like Hybr1d where you plug in your device information. The difference with Hybr1d is that besides the centralized view and tracking, you also get the option to install supported apps on company-owned devices and manage licenses, users, system, and admin tasks.